Privacy Policy Questionnaire

Thank you for taking the time to fill in this questionnaire. The information you provide here will allow us to create the best possible privacy policy for your organisation.

Your name

Please provide your website's URL or Business Name

How can customers contact you? (Select all that apply.)

Post

Telephone

Please provide your business postal address

Please provide your business telephone number

Please provide your business email address

Why do you collect or use personal information?

Why do you collect or use personal information? (Select all that apply)

To provide services and goods, including delivery

For the operation of customer accounts and guarantees

To prevent crime, prosecute offenders, or defend against legal action

For service updates or marketing purposes

For research or archiving purposes

To comply with legal requirements

For recruitment purposes

Other

What personal information do you collect?

Special category data

Lawful bases

If you selected Legitimate Interests, please describe below what the legitimate interest is, in your own words. Explain the benefit of collecting of using people's information and why the benefits outweigh the risk or impact on people involved.

For example, if you're collecting CCTV, the benefit that outweights the impact on people being recorded, is that CCTV helpe deter, and detect crime. People being on CCTV impacts their privacy (impact), but keeps them safer (benefit). This is an example of a justifiable legitimate interest.

Do you collect or use personal information about children?

Yes

I'm not sure

Where do you get personal information from?

Add details about third-parties

List your suppliers (data processors) which handle personal data

This will include systems you use to track and manage your customers. If you have employees, this will include your payroll and accounting like Quickbooks and Xero etc, and HR/Absence tracking software.

If you have email marketing, it might include Mailchimp or similar.

If you manage customers and orders through Wix, then include Wix If it stores any information about any person, then include it here.

List all systems you use to manage customers, employees or any other data subject

Please provide the name of the processor and what they do for you. For example:

Wix - For the online shop

Xero - For Accounts and Payroll Dropbox - For storing business files (which include details about customers and/or employees) Google - For Gmail.

Is there anyone else you share personal information with?

Retention schedule

A retention schedule is a list of all the personal information you collect and how long you will keep it.

Do you have a retention schedule? *

Yes

I'm not sure (We will work with you to include one, as it is mandatory it is included in the privacy policy

Sharing information outside of the UK

The following section is about sending information outside the UK. This could be sending information to an organisation based outside the UK by email, or giving an organisation based outside the UK access to one of your databases. This includes if your data processors share personal information outside the UK for you. It also includes storing personal information on an online server that’s based outside the UK, such as cloud storage.

Do you share personal information outside of the UK? *

Yes

I dont know (We will look at the data processors provided earlier to make a decision)

If you answered yes to the above, please provide extra details